USAID GLOBAL HEALTH SUPPLY CHAIN PROGRAM
PROCUREMENT AND SUPPLY MANAGEMENT
SCOPE OF WORK FOR TEMPORARY ACCOUNTANT
The GHSC-PSM project will be the primary vehicle through which USAID 1) procures and provides health commodities, 2) provides technical assistance to improve partner countries’ management of the supply chain, and 3) collaborates with key international stakeholders to support global health initiatives. The Guinea office will work under two of the project’s task orders (PMI and Population and Reproductive Health) to provide commodities, supply chain technical assistance, and waste management assistance.
At the country level, PSM supports country strategies and priorities that fall under the following three project objectives:
- Global Commodity Procurement and Logistics
- Systems Strengthening Technical Assistance
- Global Collaboration to Improve Long-Term Availability of Health Commodities
General Summary and Background
GHSC-PSM project seeks a Temporary Accountant based in Conakry, Guinea, to support the USAID Global Health and Supply Chain Program – Procurement and Supply Management (GHSC-PSM) project.
The Temporary Accountant reports to the Finance and Operations Director and is responsible for managing the financial accounting operations of the GHSC-PSM programs’ field transaction in compliance with USAID regulations and the contract signed by USAID and Chemonics International Inc. ( ). This individual is responsible for establishing and managing all project finance and accounting procedures in line with USAID rules and regulations, and training and supervising other financial team members. The Temporary Accountant will liaise frequently with the home office country team to ensure smooth financial operations, accurate budgeting and forecasting, and timely invoicing.
Principal Duties and Responsibilities:
- Collaborate closely with the Country Director, the Finance and Operations Director, the Chemonics home office country team, and finance department on financial management issues.
- Ensure the program’s practices abide by US government accepted accounting procedures, USAID procedures, Chemonics policy, and Guinean law.
- Work with other finance and operations team staff to prepare proper financial documentation using ABACUS software program, and accurately process expenditures for monthly invoicing to USAID.
- Implement Chemonics Standard Operating Procedures (SOPs) for financial management and budget monitoring, prepare and submit monthly financial reports for the country director of the GHSC- PSM and provide home office country team with financial reports when requested.
- Perform final review of project payments and make accurate recording in financial management software of per diem expense reports, requests for payments, vendor invoices, wire transfer requests, and similar financial tasks.
- Diligently maintain project electronic and paper finance filing systems per Chemonics policy and practices.
- Liaise with local bank, reconcile monthly bank statements, and verify all deposits and withdrawals.
- Manage and track all VAT-related transactions (paid or withheld) and maintain all related files, approvals, and relevant correspondence.
- Process monthly payroll on a timely basis each month. Ensure that payroll is processed according to local labor law, and all applicable benefits and taxes are withheld.
- Submit the monthly wire transfer payment request on time to the home office country team with the required documents included as a backup.
- Ensure financial compliance with U.S. government regulations, Chemonics’ corporate policies, the laws of Guinea, and any supplemental policies developed for GHSC-PSM.
- Establish standards and procedures to ensure that the compliance programs throughout the project are effective and efficient in preventing, detecting, identifying, and correcting noncompliance with applicable rules and regulations.
- Ensure compliance with organizational policies, procedures and internal controls (e.g. Field Office Guide to Field Accounting and Compliance, Field Office Procurement Handbook, Policy Manual, Global QMS, etc.), and make recommendations on strengthening these policies and procedures.
- Ensure due diligence that funds are not being diverted from their development purpose outlined in the contract and are not vulnerable to corruption, extortion or otherwise benefitting malign groups.
- Assist with updating project procedure and policy manuals as necessary.
- Exhibit Chemonics values and help build culture of “Living our Values” within the team
- Perform additional tasks as required by the country director and program leadership.
- Minimum 7 years of experience in financial management for an office of comparable size, preferably on a USAID-funded project.
- University degree in accounting, business administration, or other related field.
- Knowledge of USAID and procedures, especially procurement and cost accounting principles.
- Demonstrated ability in analyzing financial documents, projections, expenditures, and accruals.
- Skills in program planning, budgeting and financial analysis preferred.
- Familiarity with and proven ability to use standard accounting and spreadsheet software.
- Skilled in leading and managing high-performing teams.
- Demonstrated ability to work with cooperating partners in implementing complex programs.
- Excellent interpersonal, written and oral communications skills; proven diplomatic and public relations skills. ?
- Demonstrated leadership, versatility, and integrity.
- Written and spoken fluency in English and French preferred.
- Required to be a Guinean National/Authorized to work in Guinea
Location of Assignment:
The location of assignment is Conakry, Guinea.
The purpose of this Scope of Work is to provide Temporary Accounting Services to GHSC-PSM Guinea project to insure efficient support during transition period at the Accountancy Unit with the departure of current project Accountant.
The Temporary Accountant will support the Accountancy Unit in realizing the following specific tasks:
- Execute payments on OMNI platform and post them correctly on the ABACUS Software with the correct activities’ codes
- Post all advances on ABACUS software and clear them once reconciliations done
- Execute the payment and posting into ABACUS software of all salaries, taxes and social contributions.
- Produce monthly report (Locals) with all supporting and related documentation.
- Prepare on time the bank reconciliations and send them to the required institution.
The Temporary Accountant will report to the Finances and Operations Director or his designee.
Estimated Level of Effort: 1 x 31 working days
Period of performance: December 14, 2020 to January 29, 2021
Candidates interested by this position must send their updated CV to the address : [email protected] no later than Thursday December 10, 2020 .